X-11.3 Request for Leave of Absence - Classified

Personnel Actions
Request for Leave of Absence - Classified Employee

I Purpose and Scope: This procedure outlines the procedure/process to be followed in processing "Request for Leave of Absence - Classified Employee"

II Reference: University Personnel Hiring Procedures State of Louisiana Revised Statues State Civil Service Rules


Teachers' Retirement System

Employees in the Teachers' Retirement System who are on official leave without pay cannot remit the employee share and employer share of retirement contributions. Once an employee returns from leave without pay status, they may purchase the "service time" while on leave without pay at the actuarial amount determined by the Teachers' Retirement System.

Louisiana State Retirement System

LASERS does not allow service credit for any period of employment while you are on leave without pay.

State Civil Service Rules

Rule 11.27(a): An appointing authority may extend leave of absence without pay to an employee for a period not to exceed one (1) year; provided that such leave shall not prolong the period of his appointment.

Rule 11.27(b): After presenting justifiable reasons in writing to the Director (of Civil Service) and with his approval, an appointing authority may extend to a permanent employee leave of absence without pay for a period or periods in excess of one year.

Group Benefits Authority

If an employee is allowed an approved absence (full or part-time) by his employer, he may retain his coverage for a period up to but not to exceed one year, provided the full premium (employee and employer share) is paid.

University Policy

The university will continue to pay the employer share of group benefits premiums for those employees who are on approved extended leave without pay up to a period of one (1) year. This is at the option of the employee and only available to those employees receiving approved leave without pay. The university will contact respective employee for arrangements for the receipt of and accounting for the employee's portion of the premiums that the employee is responsible for paying.


1. Completes "Request for Leave" according to established leave policies.

Budget Unit Head

2. Approves or disapproves "Request for Leave". Forwards to Business Affairs for processing.